Avatar OE 2022 Update 49

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Product Update Form Description

The 'Activate Pre-Authorized Orders' form is enhanced to allow it to be used for a "Routine" pre-authorized order that is of an 'Order Type' that has the extended attribute 'Require Hours of Administration for Routine Orders' set to require 'Hours of Administration'. With this enhancement, the 'Hours of Administration' from the 'Frequency Code' used on the specific pre-authorized order are now used when creating the actual order via "activation". Therefore the 'Frequency Codes' that are used for "Routine" pre-authorized orders will need to be defined with 'Hours of Administration' (and potentially with the "correct" number of 'Hours of Administration') in order to support this functionality. Prior to this enhancement, a user would be presented with an error message such as "Hours of Administrations must be entered for Routine Orders of Order Type Pharmacy" when trying to "activate" a "Routine" pre-authorized order, when the system was configured to require 'Hours of Administration' for "Routine" orders.

Included Updates

None

Required Updates

None

Details

NEW0 CHANGED1 FIXED0

Changed (1)

AV-59116 Details | User Acceptance Tests

Activate Pre-Authorized Orders - Hours of Administration for Routine Orders

Prior to this enhancement, a user would be presented with an error message such as "Hours of Administrations must be entered for Routine Orders of Order Type Pharmacy" when trying to "activate" a "Routine" pre-authorized order, when the system was configured to require 'Hours of Administration' for "Routine" orders.

Value Added: With this enhancement, the 'Hours of Administration' from the 'Frequency Code' used on the specific pre-authorized order are now used when creating the actual order via "activation".

Topics

• Activate Pre-Authorized Orders • myAvatar/myAvatar NX • NX

Acceptance Tests

AV-59116 Summary | Details

Activate Pre-Authorized Orders - Hours of Administration for Routine Orders

Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:

Activate Pre-Authorized Orders
Orders For Pre-Authorization Setup
Orders This Episode
Pre-Authorize Orders

Scenario 1: Activate pre-authorized orders - Hours of Administration are required and the correct number of Hours of Administration is enforced for Routine orders.

Specific Setup:

The ‘(524) Require Hours of Administration for Routine Orders' extended attribute must be set to “Hours of Administration are required and the correct number of Hours of Administration is enforced for Routine orders” in the Order Entry Tabled Files ‘(500) Order Types’ dictionary for “Pharmacy”.
User who is logged into the application must be associated to a staff member and must be allowed to activate Pre-Authorized Orders. This is done in the 'Order Entry User Definition' form.
A pharmacy order code must be defined for pre-authorization setup with an frequency of 'Routine' and must administration times. This is done in the 'Orders For Pre-Authorization Setup' form. (Order Code A)
A client must have an active episode with no active orders. (Client A)

Steps

Select "Client A" and access the 'Pre-Authorized Orders' form.
Click [Select Orders To Pre-Authorize].
Select "Order Code A" and [OK].
Validate the 'Orders Pre-Authorized By' field contains the name of the staff member who pre-authorized the orders in the format of last name, first name.
Set the 'Pre-Authorization Effective Date' field to the current date.
Set the 'Pre-Authorization Effective Time' field to the current time.
Set the 'Pre-Authorize For xx Days' field to "2".
Click [Submit].
Access the 'Activate Pre-Authorized Orders' form.
Select "Episode 1" in the 'Episode For Which The Selected Pre-Authorized Order Is To Be Activated' field.
Click [Select Pre-Authorized Order For Activation].
Verify the 'Pre-Authorized Orders' dialog is displayed.
Select "Order Code A" from the 'Pre-Authorized Orders' dialog
Validate the 'Orders Pre-Authorized By' field contains the name of the staff member who pre-authorized the orders in the format of last name, first name.
Validate the 'Pre-Authorized Effective Date' field contains the effective date of the pre-authorization for the order selected.
Validate the 'Pre-Authorization Effective Time' field contains the effective time of the pre-authorization for the order selected.
Validate the 'Pre-Authorization In Effect Through Date' field contains the date that the pre-authorization for the order selected is effective.
Validate the 'Pre-Authorization In Effect Through Time' field contains the same value as the 'Pre-Authorization Effective Time' field.
Validate the 'Details Of Selected Order' field contains the order details of the order selected that was set up in the 'Orders for Pre-Authorization Setup' form.
Click [File Data].
Verify a 'Filed' message is displayed and click [OK].
Validate "Client A" is selected and access the Order Entry Console and click 'Refresh'.
Validate the 'Order grid' contains an order for "Order Code A".

Scenario 2: Activate pre-authorized orders - Hours of Administration are required.

Specific Setup:

The ‘(524) Require Hours of Administration for Routine Orders' extended attribute must be set to “Hours of Administration are required for Routine orders” in the Order Entry Tabled Files ‘(500) Order Types’ dictionary for “Pharmacy”.
User who is logged into the application must be associated to a staff member and must be allowed to activate Pre-Authorized Orders. This is done in the 'Order Entry User Definition' form.
A pharmacy order code must be defined for pre-authorization setup with an frequency of 'Routine' and must administration times. This is done in the 'Orders For Pre-Authorization Setup' form. (Order Code A)
A client must have an active episode with no active orders. (Client A)

Steps

Select "Client A" and access the 'Pre-Authorized Orders' form.
Click [Select Orders To Pre-Authorize].
Select "Order Code A" and [OK].
Validate the 'Orders Pre-Authorized By' field contains the name of the staff member who pre-authorized the orders in the format of last name, first name.
Set the 'Pre-Authorization Effective Date' field to the current date.
Set the 'Pre-Authorization Effective Time' field to the current time.
Set the 'Pre-Authorize For xx Days' field to "2".
Click [Submit].
Access the 'Activate Pre-Authorized Orders' form.
Select "Episode 1" in the 'Episode For Which The Selected Pre-Authorized Order Is To Be Activated' field.
Click [Select Pre-Authorized Order For Activation].
Verify the 'Pre-Authorized Orders' dialog is displayed.
Select "Order Code A" from the 'Pre-Authorized Orders' dialog
Validate the 'Orders Pre-Authorized By' field contains the name of the staff member who pre-authorized the orders in the format of last name, first name.
Validate the 'Pre-Authorized Effective Date' field contains the effective date of the pre-authorization for the order selected.
Validate the 'Pre-Authorization Effective Time' field contains the effective time of the pre-authorization for the order selected.
Validate the 'Pre-Authorization In Effect Through Date' field contains the date that the pre-authorization for the order selected is effective.
Validate the 'Pre-Authorization In Effect Through Time' field contains the same value as the 'Pre-Authorization Effective Time' field.
Validate the 'Details Of Selected Order' field contains the order details of the order selected that was set up in the 'Orders for Pre-Authorization Setup' form.
Click [File Data].
Verify a 'Filed' message is displayed and click [OK].
Validate that "Client A" is selected and access the 'Order Entry Console' and click 'Refresh'.
Validate the 'Order grid' contains an order for "Order Code A".

Topics

• Activate Pre-Authorized Orders • myAvatar/myAvatar NX • NX