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Avatar GL 2023 Update 4

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Product Requirements and Recommendations

Avatar GL required
Avatar PM required
RADplus required
Avatar Cal-PM

Recommended Update Level

Avatar Cal-PM 2023 Monthly Release 2023.03.02
Avatar GL 2023 Monthly Release 2023.01.00
Avatar PM 2023 Monthly Release 2023.03.02
RADplus 2023 Monthly Release 2023.03.02

Product Update Description

An issue is resolved where the Geneva Integration process would include the records that were already included in a prior integration file.

Required Updates

None

Included Updates

None

Details
NEW0 CHANGED0 FIXED1
Fixed (1)
Geneva integration process - Integration file records for the accounting period
Resolves an issue to ensure that the 'Geneva integration' process does not include the records that were already included in a prior integration file ran for the prior accounting period. KB0075624 v0.01
Topics
• NX • Print General Ledger Payment/Adjustment Interface
 
Acceptance Tests
AV-94211 Summary | Details
Geneva integration process - Integration file records for the accounting period
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Admission (Outpatient)
  • Client Ledger
  • Create csv file
  • Crystal Report Viewer
  • Dictionary Update (PM)
  • Financial Eligibility
  • General Ledger Charge Account Numbers
  • General Ledger Interface Components
  • General Ledger Payment/Adjustment Account Numbers
  • Geneva Integration
  • GL Facility Defaults
  • Individual Cash Posting (PM)
  • Posting/Adjustment Codes Definition
  • Registry Settings (PM)
  • User Definition
Scenario 1: Geneve Integration - Validating integration file records in the crystal report and csv file generated
Specific Setup:
  • System updated with Avatar GL(General Ledger) and Geneva Integration module.
  • Registry Setting:
  • The 'Avatar GL->Geneva Integration->->->->Enable' registry setting is set to 'Y'.
  • GL Facility Defaults:
  • Enter the dictionary path in the 'Output Path On Server For Geneva GL Compile File' to store the csv file.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Numbers - Contains dictionary codes and dictionary values. Note the values.
  • (201) - Debit G/L Charge Account Numbers - Contains dictionary codes and dictionary values. Note the values.
  • (202) - Credit G/L Payment Adjustment Account Numbers - Contains dictionary codes and dictionary values. Note the values.
  • (203) - Debit G/L Payment Adjustment Account Numbers - Contains dictionary codes and dictionary values. Note the values.
  • Geneva / General Ledger Interface components are defined. Note the components.
  • Geneva / General Ledger Charge Account Numbers and default account numbers are defined. Note the account codes/values.
  • Geneva / General Ledger Payment/Adjustment Account Numbers and default account numbers are defined. Note the account codes/values.
  • Admission:
  • An outpatient client is admitted, or an existing outpatient client is identified. Please note the client must be admitted in the outpatient program which set up in the 'General Ledger Payment Adjustment Account Numbers' form. Note the admission date/program.
  • Guarantor/Payors:
  • An existing guarantor is identified. Note the guarantor's code/name.
  • Financial Eligibility:
  • Assign the guarantor to the client.
  • Recurring Client Charge Input:
  • 5-6 services are rendered to the client in a desired month. Note the last service date and last date of that month.
  • Additional 5-6 services are rendered to the client in a following month. Note the last service date and last date of that month.
  • Client Ledger:
  • Make sure services are distributed to the guarantor assigned to the client.
  • Individual Cash Posting:
  • Post payments, adjustments and/ or transfers for 2-3 services of each month. Note the posting date.
  • Close Charges:
  • Close the charges.
Steps
  1. Open 'Geneva Integration' form.
  2. Enter through date as last day of the month based on the services rendered to the client.
  3. Verify the 'Through Accounting Period' is auto-populated based on the through date entered.
  4. Select desired value from the 'Charges To Include' field.
  5. Click [Review Transaction].
  6. Verify the crystal report launched and it includes the transactions of the client for the accounting period.
  7. Click [Run the Geneva Integration].
  8. Verify the csv file has been generated to the specified dictionary set up in the 'Setup' section.
  9. Review the text file.
  10. Verify the file contains the transactions of the client for the accounting period.
  11. Open 'Geneva Integration' form again.
  12. Enter through date as last day of the second month based on the services rendered to the client.
  13. Verify the 'Through Accounting Period' is auto-populated based on the through date entered.
  14. Select desired value from the 'Charges To Include' field.
  15. Click [Review Transaction].
  16. Verify the crystal report launched and it includes the transactions of the client for the current accounting period only and does not include transactions from the previous accounting period.
  17. Click [Run the Geneva Integration].
  18. Verify the csv file has been generated to the specified dictionary set up in the 'Setup' section and it contains the transactions of the client for the current accounting period only and does not include transactions from the previous accounting period.
  19. Review the text file.
  20. Verify the file contains the transactions of the client for the accounting period of csv files generated between 7/31/23 and 8/31/23 have duplicate entries (same service date, amount, time).
Topics
• NX • Print General Ledger Payment/Adjustment Interface