Avatar GL 2023 Update 2

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Product Requirements and Recommendations

Avatar GL required
Avatar PM required
RADplus required
Avatar Cal-PM

Recommended Update Level

Avatar Cal-PM 2023 Monthly Release 2023.02.00
Avatar PM 2023 Monthly Release 2023.02.00
Avatar PM 2023 Update 93
RADplus 2023 Monthly Release 2023.02.00

Product Update Description

The following modifications to functionality added via the 'Enable Payment Acknowledgement' registry setting are included: 1) 'Compile General Ledger Payment/Adjustment Interface File' when including Payment Acknowledgements is modified to use Account Numbers from 'General Ledger Payment Acknowledgement Account Numbers' that are not date specific when date specific Account Numbers are not found. 2) 'Table Import For General Ledger Account Numbers' is modified to not include the "GL Payment Acknowledgement Account Numbers" selection in the 'Load Which Table' field when the above registry setting is not enabled.

Required Updates

None

Included Updates

None

Details

NEW2 CHANGED0 FIXED0

New (2)

AV-84871 Details \| User Acceptance Tests Payment Acknowledgement - General Ledger Payment Acknowledgement Account Numbers The 'Payment Acknowledgement' logic is updated to include general ledger payment acknowledgement Account Numbers with and without a date. Value Added: The General ledger compile process is updated to consider date-specific entries and entries without a date.	Topics • GL • NX • Payment Acknowledgement

AV-89192 Details \| User Acceptance Tests Table Import for General Ledger Account Numbers - 'GL Payment Acknowledgement Account Numbers' The 'Table Import for General Ledger Account Numbers' form does not contain 'GL Payment Acknowledgement Account Numbers' option when the 'Enable Payment Acknowledgement' registry setting is disabled. Value Added: If the 'Enable Payment Acknowledgement' registry setting is set to 'N', the 'GL Payment Acknowledgement Account Numbers' option will be hidden in the 'Table Import for General Ledger Account Numbers' form.	Topics • GL • NX • Payment Acknowledgement

Acceptance Tests

AV-84871 Summary | Details

Payment Acknowledgement - General Ledger Payment Acknowledgement Account Numbers

Scenario 1: Enable Payment Acknowledgement - Forms, Fields and Table validation

Specific Setup:

System is updated for General Ledger module.
Registry Setting:
The ‘Avatar PM->Billing->Remittance Processing->->->Enable Payment Acknowledgement’ registry setting is set to ‘Y’.
Dictionary Update:
Other Table Files:
(5521) Program - contains 3-5 dictionary codes and dictionary values. Note the dictionary codes/values.
(5522) Account - contains 3-5 dictionary codes, dictionary values and extended dictionary values. Note the dictionary codes/values.
File: G/L Interface
(204) - Credit G/L Payment Acknowledgement Account Number - contains 3-5 dictionary codes and dictionary values. Note the dictionary codes/values.
(205) - Debit G/L Payment Acknowledgement Account Number - contains 3-5 dictionary codes and dictionary values. Note the dictionary codes/values.

Steps

Open the 'Registry Settings' form.
Set the 'Enable Payment Acknowledgement' registry setting to 'N'.
Submit the form.
Open the 'User Definition' form.
Select the login user from the 'Select User' field.
Click 'Forms and Tables' item.
Click [Select Forms for User Access].
Verify the 'Payment Acknowledgement' form is not available under the 'Remittance Processing' item.
Verify the 'General Ledger Payment Acknowledgement Interface Components' and 'General Ledger Payment Acknowledgement Account Numbers' forms are not available under the 'General Ledger Interface' item.
Click [OK].
Click [Select Tables for Product SQL Access].
Verify the 'payack_account_numbers' sql table is not available under 'GL' database and in the Avatar PM namespace.
Click [OK].
Click [Submit].
Click [No].
Open the ‘Posting/Adjustment Code Definition’ form.
Select ‘Edit’ and select any posting code.
Verify that the 'Payment Acknowledgement Type' field is not displayed on the form.
Close the form.
Open the ‘Compile General Ledger Payment/Adjustment Interface File’ form.
Verify that the ‘Include Payments Acknowledgments’ field not displayed on the form.
Close the form.
Open the 'Table Import For General Ledger Account Numbers' form.
Verify the 'Load Which Table' field does not contain 'GL Payment Acknowledgement Account Numbers' selection.
Discard the form.
Open the 'Registry Settings' form.
Select the 'Prevent Posting Payments Unless Payment has been Acknowledged' registry setting.
Verify the registry setting is set to '0' and system does not allow to make any selections other than zero.
Open the 'Registry Settings' form.
Set the 'Enable Payment Acknowledgement' registry setting to 'Y'.
Submit the form.
Open the 'User Definition' form.
Select the login user from the 'Select User' field.
Click 'Forms and Tables' item.
Click [Select Forms for User Access].
Verify the 'Payment Acknowledgement' form is available under the 'Remittance Processing' item.
Verify the 'General Ledger Payment Acknowledgement Interface Components' and 'General Ledger Payment Acknowledgement Account Numbers' forms are available under the 'General Ledger Interface' item.
Select the 'Payment Acknowledgement', 'General Ledger Payment Acknowledgement Interface Components' and 'General Ledger Payment Acknowledgement Account Numbers' forms.
Click [OK].
Click [Select Tables for Product SQL Access].
Verify the 'payack_account_numbers' sql table is available under 'GL' database and in the Avatar PM namespace.
Select the 'payack_account_numbers' sql table.
Click [OK].
Click [Submit].
Click [No].
Verify the 'Payment Acknowledgement', 'General Ledger Payment Acknowledgement Interface Components' and 'General Ledger Payment Acknowledgement Account Numbers' forms are accessible from the menu.
Open the ‘Posting/Adjustment Code Definition’.
Select ‘Edit’ and select any posting code.
Verify that the 'Payment Acknowledgement Type' field is displayed on the form.
Close the form.
Open the ‘Compile General Ledger Payment/Adjustment Interface File’ form.
Verify that the ‘Include Payments Acknowledgments’ field displayed on the form with two options: 1. Payment Acknowledgement 2. Post Payment Entry
Close the form.
Open the 'Table Import For General Ledger Account Numbers' form.
Verify the 'Load Which Table' field contains 'GL Payment Acknowledgement Account Numbers' selection.
Discard the form.
Open the 'Registry Settings' form.
Select the 'Prevent Posting Payments Unless Payment has been Acknowledged' registry setting.
Verify the system allows user to select any value from the available values.
Close the form.

Scenario 2: Payment Acknowledgement - Compile General Ledger Payment/Adjustment Interface File - Date specific and without date account numbers

Specific Setup:

System updated with Avatar GL module.
General Ledger Charge Account Numbers and default account numbers are defined.
General Ledger Payment/Adjustment components and account numbers are defined.
Registry Setting:
The 'Enable Payment Acknowledgement' registry setting is enabled.
The 'Prevent Posting Payments Unless Payment has been Acknowledged' registry setting is set to '1&2'.
Dictionary Update:
File: Client
(101) - Treatment Service - enter a code/value and then select the Program extended dictionary and enter desired value (i.e. 000111). Note dictionary code/value. Please note - The value entered here will also need to be added to the 'Program (5521)' dictionary in other tabled files for testing the GL compile.
File: Other Table Files:
(5521) Program - contains dictionary codes and dictionary values. Add the extended dictionary value from the '(101) Client' file and 'Treatment Service' dictionary.
(5522) Account - contains dictionary codes, dictionary values and extended dictionary values.
File: G/L Interface
(204) - Credit G/L Payment Acknowledgement Account Number - contains dictionary codes and dictionary values.
(205) - Debit G/L Payment Acknowledgement Account Number - contains dictionary codes and dictionary values.
Admission:
A client is identified with charges that resulted in payments, and/or adjustments being posted to the charges.
Guarantor/Payors:
An existing guarantor is identified who does not have a Financial Class that has the Extended Data Element for (1500) System Financial Class set to Self Pay. Note the guarantor's code/name.
Financial Eligibility:
Assign desired guarantor to the client.
Client Charge Input:
A service is rendered to the client.
Client Ledger:
Make sure the service is distributed to the guarantor assigned to the client.

Steps

Open the 'Payment Acknowledgement General Ledger Interface Components' form.
Select components.
Submit the form.
Open the 'General Ledger Payment Acknowledgement Account Numbers' form.
Select component and the component value for each of the components.
Select credit and debit account numbers.
File Account numbers for each component and date range (optional) combination.
Go to section 'G/L Payment Acknowledgement Defaults'.
Add default account numbers.
File Default account numbers.
Submit the form.
Open ‘Payment Acknowledgment’ form.
Enter desired value in ‘Batch Number’.
Select desired ‘Posting Code’.
Enter desired value in ‘Check/EFT Number’.
Enter desired value in ‘Amount’.
Select desired ‘Guarantor’. If a ‘Self-Pay guarantor is selected, the ‘Client’ field will be enabled.
Enter desired value in ‘Name/Source’.
Enter desired value in ‘Client’, if enabled.
Enter desired value in ‘Check/EFT Date’. Note the Check/EFT number to be used in the 'Batch Cash Posting'.
Enter desired value in ‘Receipt Date’.
Enter desired value in ‘Deposit Date’.
Select desired ‘Treatment Service’. Please note: The treatment service used must have program extended dictionary setup in the setup section.
Select desired ‘Category’ from 'Account' dictionary.
If the selected item, extended data dictionary value of 'Other Table Files: (5522) Account' - 'Include in Category Dictionary: Yes' the dictionary item will be available for selection. No = not available for selection.
If the selected item, extended data dictionary value of 'Other Table Files: (5522) Account' - 'Require Name/Source in Payment Acknowledgement', has a value of 'Y' the 'Name/Source' field will become required. No = not required.
Enter desired value in ‘Bank Ref #’.
Enter desired value in ‘Comments’.
Click [File].
Verify that the ‘Payment Acknowledgement’ message is received and states the following: Filed successfully. The Transaction Number is [Number]. Do you need to continue to Post Payment Accounting Entry? Note: The Transaction Number’ increments by one number with each filing.
Clicking [No] returns the user to the ‘Payment Acknowledgement’ section to enter additional payments.
Clicking [Yes] allows the user to post payments in 'Post Payment Accounting Entry'.
Click [No].
The following ‘Payment Acknowledgement’ displays: Filed successfully. Do you need to continue with Post Payment Accounting Entry?
File the form.
Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
Select dates that cover the transactions above and select 'no' for precompile.
Do not select anything in the new 'Include Payment Acknowledgements' field.
Click [Process].
Verify it generates the payment adjustment GL strings.
Return to the form.
Select 'Payment Acknowledgements' in the new field.
Click [Process].
Verify the GL strings for the Payment Acknowledgement GL Account Numbers are generated and that contains date specific entry and an entry without a date.
Close the form.

Topics

• GL • NX • Payment Acknowledgement

AV-89192 Summary | Details

Table Import for General Ledger Account Numbers - 'GL Payment Acknowledgement Account Numbers'

Internal Test Only

Topics

n/a