Medical Note - Appointment Date
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
- Facesheet.Client's E&M Appointments
- My Draft Notes
- Scheduling Calendar
Scenario 1: Medical Note - Validate My Draft Notes() button returned the right number count
Specific Setup:
- Avatar CareFabric 2024 Update 20 and CarePOV.E&M Note 2.20.0 are needed in order to utilize full functionality.
- Must be logged in as a user who is configured as a provider. (User A)
- An outpatient program must exist. (Program A)
- A client must have an active episode in "Program A", and have been admitted more than 90 days ago. (Client A)
Steps
- Select "Client A" and access the 'Medical Note' widget.
- Take note of the [Today's Appts/Notes (X)] and [My Draft Notes (X] buttons.
- Click [Add Note] and create a new note for "Client A" such that:
- 'Date of Service/Note' = "Today's Date".
- 'Time of Service /Note' = "08:00 am".
- 'Duration' = "15".
- Complete any remaining required fields, click [Save] and [Refresh].
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has increased by one.
- Click [My Draft Notes]
- Validate the 'Date of Service/Note' column contains a row with "Today's date" and the 'Service Time' column shows "08:00-08:15".
- Click [Add Note] and create a new note for "Client A" such that:
- 'Date of Service/Note' = "30 days ago".
- Complete any remaining required fields, click [Save] and [Refresh].
- Validate the counter for 'Today's Appts/Notes' has not changed but the counter for 'My Draft Notes' has increased by one.
- Click [Add Note] and create a new note for "Client A" such that:
- 'Date of Service/Note' = "60 days ago".
- Complete any remaining required fields, click [Save] and [Refresh].
- Validate the counter for 'Today's Appts/Notes' has not changed but the counter for 'My Draft Notes' has increased by one.
- Click [Add Note] and create a new note for "Client A" such that:
- 'Date of Service/Note' = ">90 days ago".
- Complete any remaining required fields, click [Save] and [Refresh].
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has remained the same.
- Click [Select Note].
- Validate the 'Date of Service/Note' column contains a row for all notes added except for the note created with a 'Date of Service/Note' greater than 90 days in the past.
- Validate all appointments appear in Chronological order
- Click [My Draft Notes]
- Validate the 'Date of Service/Note' column contains a row for all notes added except for the note created with a 'Date of Service/Note' greater than 90 days in the past.
- Validate appointment appears in Chronological order
- Navigate to the 'Scheduling Calendar' form.
- Validate all 4 newly created appointments were added to the calendar.
Scenario 2: Medical Note - Add Appointment from Scheduling Calendar, validate My Draft Notes() button return the right number count
Specific Setup:
- Avatar CareFabric 2024 Update 20 and CarePOV.E&M Note 2.20.0 are needed in order to utilize full functionality.
- Must be logged in as a user who is configured as a provider. (User A)
- An outpatient program must exist. (Program A)
- A client must have an active episode in "Program A", and have been admitted prior to January 22,2024. (Client A)
Steps
- Select "Client A", access the 'Medical Note' widget and take note of the count for 'Today's Appts/Notes' and 'My Draft Notes'.
- Navigate to the 'Scheduling Calendar' form.
- Right click inside the calendar and click [Add Appointment].
- Create a new appointment such that:
- 'Client' = "Client A".
- 'Appointment Status' = "Scheduled".
- 'Appointment Date' = "Today's Date".
- Complete any remaining required fields and click [Submit].
- Close out of the 'Scheduling Calendar' form and Navigate to the 'Medical Note' tab.
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has increased by one.
- Navigate to the 'Scheduling Calendar' form.
- Create four new appointments for "Client A" such that:
- 'Appointment Date' = 3/06/2024.
- 'Appointment Date' = 2/01/2024.
- 'Appointment Date' = 1/22/2024.
- 'Appointment Date' = 3/11/2024.
- Close out of the 'Scheduling Calendar' form and Navigate to the 'Medical Note' tab.
- Validate the counter for 'Today's Appts/Notes' has remained the same and the counter for 'My Draft Notes' has increased by four.
- Click [Select Note] and validate all available notes are listed in chronological order.
- Click on [My Draft Notes] and validate all available notes are listed in chronological order.
- Launch the 'Scheduling Calendar' form.
- Right click [Add Appointment]
- Right click inside the calendar and click [Add Appointment].
- Create a new appointment such that:
- 'Client' = "Client A".
- 'Appointment Status' = "Scheduled".
- 'Appointment Date' = "a future date".
- Complete any remaining required fields and click [Submit].
- Navigate to Medical Note
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has remained the same.
- Launch 'Scheduling Calendar' form.
- Right click on the appointment for today's date for "Client A" and click [Copy].
- Right Click on the 'Scheduling Calendar' grid for today's date and click [Paste Appointment].
- Validate a 'Warning-Same Day Existing Appointment(s)' message stating "Client "Client A" has the following appointment(s) scheduled" and click [OK].
- Close out of the 'Scheduling Calendar' form and Navigate to the 'Medical Note' tab.
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has increased by one.
- Launch the 'Scheduling Calendar' form.
- Right click on one of the appointments for today's date and click [Delete].
- Validate a popup stating "Are you sure" appears and click [Yes].
- Close out of the 'Scheduling Calendar' form and Navigate to the 'Medical Note' tab.
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has decreased by one.
- Click [Select Note] and validate there is no row for the deleted appointment date/time.
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Topics
• Medical Note
• NX
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Medical Note - Non-Provider Documentation
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
- App Dashboard
- Client Ledger
- Confirm Document
- Document.Chief Complaint
- Document.HPI
- Dynamic Form - Duplicate Service
- Dynamic Forms - Document Routing - Route Document To
- Facesheet.Lab Results
- Facesheet.Lab Results.Results Pending Review
- Facesheet.Vitals
- Finalize.CPT Selection
- Finalize.Note Summary
- Document.Mental Status Exam
- Facesheet. Send To Do
- HomeView - My To Do's widget
- My Draft Notes
- TO DO'S
- Scheduling Calendar
- Document.Procedures
- Medical Note
Scenario 1: Medical Note - Nurse - Full Work flow
Specific Setup:
- Avatar CareFabric 2024 Update 20 and CarePOV.E&M Note 2.20.0 are needed in order to utilize full functionality.
- The ‘(37) CPT Code Recommendation’ extended attribute must be set to “No” in the Other Tabled Files ‘(31) Group Code’ dictionary for “Psychiatric Evaluation”. (Group Code A)
- Please log out of the application and log back in after completing the above configuration.
- A service code (Service Code A) must be configured in the 'Service Codes' form such that;
- 'Is This Service A Visit' field = "Yes".
- 'Service Code Type' field = "Evaluation Management".
- 'Group Code' field = "Group Code A".
- An outpatient program must exist. (Program A)
- A client must have an active episode in "Program A". (Client A)
- Must be logged in as a user who is configured as a nurse. (User A)
Steps
- Search for and select "Client A" and navigate to the 'Medical Note'.
- Click [Add Note].
- Create a 'Psychiatry' note such that;
- 'Provider' field = "User A".
- 'Service Code' field = "Service Code A".
- Fill out all required fields and click [Save].
- Select the 'Facesheet' tab.
- Click the 'Lab Results' section.
- Click 'Add/Edit Point of Care Results' field.
- Set a value for any lab result and click [Save].
- Validate the lab is displayed in the 'Results Pending Review' grid.
- Set the 'Start Date' to a date two days from now.
- Set the 'End Date' to a date ten days from now.
- Click the 'Search' field.
- Validate "No Lab Results" is displayed in the 'Results Pending Review' grid.
- Click the '7 days' field and the 'Search' field.
- Validate the lab is displayed in the 'Results Pending Review' grid.
- Navigate to the 'Vitals' section and click [Add].
- Validate the 'Date Taken' field is set to "Today's Date" and the 'Refused Vitals' field is set to "No".
- Complete any desired fields in the 'Vitals' section and click [Save].
- Click [Pull to Note], check the 'Select All' checkbox and click [Save].
- Select the ‘Document’ tab.
- Validate the 'Chief Complaint' and 'HPI' sections are not required and complete the sections.
- Select the ‘Finalize’ tab.
- Populate all required fields and click [Generate Note].
- Validate the ‘Note Summary’ is displayed and contains the appropriate information:
- The populated sections of the 'Facesheet' tab that were pulled into the note. (Vitals)
- The not required and populated sections of the 'Document' tab. (Chief Complaint and HPI)
- Click [Sign Off] validate the Document is displayed and click [Accept], set the ‘Password’ field to the appropriate value and click [Verify].
Scenario 2: Medical Note - Create Note By Another Provider Setting Nurse As Provider
Specific Setup:
- Avatar CareFabric 2024 Update 20 and CarePOV.E&M Note 2.20.0 are needed in order to utilize full functionality.
- The ‘(37) CPT Code Recommendation’ extended attribute must be set to “No” in the Other Tabled Files ‘(31) Group Code’ dictionary for “Psychiatric Evaluation”. (Group Code A)
- Please log out of the application and log back in after completing the above configuration.
- A service code (Service Code A) must be configured in the 'Service Codes' form such that;
- 'Is This Service A Visit' field = "Yes".
- 'Service Code Type' field = "Evaluation Management".
- 'Group Code' field = "Group Code A".
- An outpatient program must exist. (Program A)
- A client must have an active episode in "Program A". (Client A)
- Two Users must exist. (User A)(User B)
- "User A" who is configured as a provider.
- "User B" who is configured as a nurse.
Steps
- Log into the application as "User A".
- Search for and select "Client A" and navigate to the 'Medical Note'.
- Click [Add Note].
- Create a 'Psychiatry' note such that;
- 'Provider' field = "User A".
- 'Service Code' field = "Service Code A".
- Fill out any remaining required fields and click [Save].
- Click [Add Note].
- Create a 'Psychiatry' note such that;
- 'Provider' field = "User B".
- 'Service Code' field = "Service Code A".
- Fill out any remaining required fields and click [Save].
- Click [Send To Do].
- Set "User B" in the 'To-Do Recipient'.
- Set the 'Notes' field to any value and click [Send].
- Log out of the application and log back in as "User B".
- Access the 'My To Do's' widget.
- Select "Client A" from the 'Additional ToDos' list and click [Review To Do Item].
- Click [Select Note].
- Validate the note with "User A" as the provider is displayed without a [Delete] option.
- Validate the note with "User B" as the provider is displayed including a [Delete] option.
- Refresh 'Medical Note' and click ['Today's Appts/Notes'].
- Search for and select "User A" in the 'Providers' field.
- Validate the note with "User A" as the provider is displayed without a [Delete] option.
- Validate the note with "User B" as the provider is displayed including a [Delete] option.
- Click [My Draft Notes].
- Validate the note with "User B" as the provider is displayed including a [Delete] and [Edit] option.
- Click [Edit].
- Select the ‘Document’ tab.
- Validate the 'Chief Complaint', 'HPI' and 'Mental Status Exam' sections are not required and complete the sections.
- Select the ‘Finalize’ tab.
- Populate all required fields and click [Generate Note].
- Validate the ‘Note Summary’ is displayed and contains the appropriate information:
- The not required and populated sections of the 'Document' tab. (Chief Complaint, HPI and Mental Status Exam)
- Click [Sign Off] validate the Document is displayed and click [Accept], set the ‘Password’ field to the appropriate value and click [Verify].
Scenario 3: Medical Note - Nurse - Primary Care - Full Work Flow
Specific Setup:
- Avatar CareFabric 2024 Update 20 and CarePOV.E&M Note 2.20.0 are needed in order to utilize full functionality.
- The ‘(37) CPT Code Recommendation’ extended attribute must be set to “No” in the Other Tabled Files ‘(31) Group Code’ dictionary for “Psychiatric Evaluation”. (Group Code A)
- Please log out of the application and log back in after completing the above configuration.
- A service code (Service Code A) must be configured in the 'Service Codes' form such that;
- 'Is This Service A Visit' field = "Yes".
- 'Service Code Type' field = "Evaluation Management".
- 'Group Code' field = "Group Code A".
- An outpatient program configured as a 'Primary Care' program in the 'Program Maintenance' form must exist. (Program A)
- A client must have an active episode in "Program A". (Client A)
- Must be logged in as a user who is configured as a nurse. (User A)
Steps
- Search for and select "Client A" and navigate to the 'Medical Note'.
- Click [Add Note].
- Create a 'Primary Care' note such that;
- 'Provider' field = "User A".
- 'Service Code' field = "Service Code A".
- Fill out all required fields and click [Save].
- Select the ‘Document’ tab.
- Validate the 'Chief Complaint', 'HPI' and 'Physical Exam' sections are not required and complete the sections.
- Select the ‘Finalize’ tab.
- Populate all required fields and click [Generate Note].
- Validate the ‘Note Summary’ is displayed and contains the appropriate information:
- The not required and populated sections of the 'Document' tab. (Chief Complaint, HPI and Physical Exam)
- Click [Sign Off] validate the Document is displayed and click [Accept], set the ‘Password’ field to the appropriate value and click [Verify].
Scenario 4: Medical Note - Nurse Completing Procedure From Different Providers Finalized Note
Specific Setup:
- Avatar CareFabric 2024 Update 20 and CarePOV.E&M Note 2.20.0 are needed in order to utilize full functionality.
- A procedure-type service code must be configured in the 'Service Codes' form. (Medication A)
- The ‘(37) CPT Code Recommendation’ extended attribute must be set to “No” in the Other Tabled Files ‘(31) Group Code’ dictionary for “Psychiatric Evaluation”. (Group Code A)
- Please log out of the application and log back in after completing the above configuration.
- A service code (Service Code A) must be configured in the 'Service Codes' form such that;
- 'Is This Service A Visit' field = "Yes".
- 'Service Code Type' field = "Evaluation Management".
- 'Group Code' field = "Group Code A".
- An outpatient program must exist. (Program A)
- A client must have an active episode in "Program A". (Client A)
- Two Users must exist. (User A)(User B)
- "User A" who is configured as a provider.
- "User B" who is configured as a nurse.
Steps
- Log into the application as "User A".
- Search for and select "Client A" and navigate to the 'Medical Note' tab.
- Click [Add Note].
- Create a 'Psychiatry' note such that;
- 'Provider' field = "User A".
- 'Service Code' field = "Service Code A".
- Fill out any remaining required fields and click [Save].
- Select the 'Document' tab and then navigate to the 'Procedure' section.
- Click [Add] and select "Medication A" from the 'Procedure Search' field.
- Select ‘Diagnosis’ and enter a diagnosis.
- Click the 'Active' field.
- Click the 'Routine' field.
- Populate all remaining required fields and click [Save].
- Validate the 'Current Procedures' field contains a row for "Medication A".
- Populate all required sections in the 'Document' tab.
- Select the ‘Finalize’ tab.
- Populate all required fields and click [Generate Note].
- Validate the ‘Note Summary’ is displayed and contains the appropriate information and click [Sign Off].
- Validate the Document is displayed and click [Accept], set the ‘Password’ field to the appropriate value and click [Verify].
- Log out of the application and log back in as "User B".
- Search for and select "Client A" and navigate to the 'Medical Note'.
- Click [Add Note].
- Create a 'Psychiatry' note such that;
- 'Provider' field = "User B".
- 'Service Code' field = "Service Code A".
- Select the 'Document' tab and then navigate to the 'Procedure' section.
- Validate the 'Diagnosis' section is not required.
- Validate the 'MDM' section does not exist.
- Validate the 'Current Procedures' field contains a row for "Medication A".
- Click [Complete] and [Save].
- Validate the 'Current Procedures' field contains a row for "Medication A" marked as complete.
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Topics
• Medical Note
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Medical Note - Draft Count
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
- Facesheet.Client's E&M Appointments
- My Draft Notes
- Scheduling Calendar
Scenario 1: Medical Note - Validate My Draft Notes() button returned the right number count
Specific Setup:
- Avatar CareFabric 2024 Update 20 and CarePOV.E&M Note 2.20.0 are needed in order to utilize full functionality.
- Must be logged in as a user who is configured as a provider. (User A)
- An outpatient program must exist. (Program A)
- A client must have an active episode in "Program A", and have been admitted more than 90 days ago. (Client A)
Steps
- Select "Client A" and access the 'Medical Note' widget.
- Take note of the [Today's Appts/Notes (X)] and [My Draft Notes (X] buttons.
- Click [Add Note] and create a new note for "Client A" such that:
- 'Date of Service/Note' = "Today's Date".
- 'Time of Service /Note' = "08:00 am".
- 'Duration' = "15".
- Complete any remaining required fields, click [Save] and [Refresh].
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has increased by one.
- Click [My Draft Notes]
- Validate the 'Date of Service/Note' column contains a row with "Today's date" and the 'Service Time' column shows "08:00-08:15".
- Click [Add Note] and create a new note for "Client A" such that:
- 'Date of Service/Note' = "30 days ago".
- Complete any remaining required fields, click [Save] and [Refresh].
- Validate the counter for 'Today's Appts/Notes' has not changed but the counter for 'My Draft Notes' has increased by one.
- Click [Add Note] and create a new note for "Client A" such that:
- 'Date of Service/Note' = "60 days ago".
- Complete any remaining required fields, click [Save] and [Refresh].
- Validate the counter for 'Today's Appts/Notes' has not changed but the counter for 'My Draft Notes' has increased by one.
- Click [Add Note] and create a new note for "Client A" such that:
- 'Date of Service/Note' = ">90 days ago".
- Complete any remaining required fields, click [Save] and [Refresh].
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has remained the same.
- Click [Select Note].
- Validate the 'Date of Service/Note' column contains a row for all notes added except for the note created with a 'Date of Service/Note' greater than 90 days in the past.
- Validate all appointments appear in Chronological order
- Click [My Draft Notes]
- Validate the 'Date of Service/Note' column contains a row for all notes added except for the note created with a 'Date of Service/Note' greater than 90 days in the past.
- Validate appointment appears in Chronological order
- Navigate to the 'Scheduling Calendar' form.
- Validate all 4 newly created appointments were added to the calendar.
Scenario 2: Medical Note - Add Appointment from Scheduling Calendar, validate My Draft Notes() button return the right number count
Specific Setup:
- Avatar CareFabric 2024 Update 20 and CarePOV.E&M Note 2.20.0 are needed in order to utilize full functionality.
- Must be logged in as a user who is configured as a provider. (User A)
- An outpatient program must exist. (Program A)
- A client must have an active episode in "Program A", and have been admitted prior to January 22,2024. (Client A)
Steps
- Select "Client A", access the 'Medical Note' widget and take note of the count for 'Today's Appts/Notes' and 'My Draft Notes'.
- Navigate to the 'Scheduling Calendar' form.
- Right click inside the calendar and click [Add Appointment].
- Create a new appointment such that:
- 'Client' = "Client A".
- 'Appointment Status' = "Scheduled".
- 'Appointment Date' = "Today's Date".
- Complete any remaining required fields and click [Submit].
- Close out of the 'Scheduling Calendar' form and Navigate to the 'Medical Note' tab.
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has increased by one.
- Navigate to the 'Scheduling Calendar' form.
- Create four new appointments for "Client A" such that:
- 'Appointment Date' = 3/06/2024.
- 'Appointment Date' = 2/01/2024.
- 'Appointment Date' = 1/22/2024.
- 'Appointment Date' = 3/11/2024.
- Close out of the 'Scheduling Calendar' form and Navigate to the 'Medical Note' tab.
- Validate the counter for 'Today's Appts/Notes' has remained the same and the counter for 'My Draft Notes' has increased by four.
- Click [Select Note] and validate all available notes are listed in chronological order.
- Click on [My Draft Notes] and validate all available notes are listed in chronological order.
- Launch the 'Scheduling Calendar' form.
- Right click [Add Appointment]
- Right click inside the calendar and click [Add Appointment].
- Create a new appointment such that:
- 'Client' = "Client A".
- 'Appointment Status' = "Scheduled".
- 'Appointment Date' = "a future date".
- Complete any remaining required fields and click [Submit].
- Navigate to Medical Note
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has remained the same.
- Launch 'Scheduling Calendar' form.
- Right click on the appointment for today's date for "Client A" and click [Copy].
- Right Click on the 'Scheduling Calendar' grid for today's date and click [Paste Appointment].
- Validate a 'Warning-Same Day Existing Appointment(s)' message stating "Client "Client A" has the following appointment(s) scheduled" and click [OK].
- Close out of the 'Scheduling Calendar' form and Navigate to the 'Medical Note' tab.
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has increased by one.
- Launch the 'Scheduling Calendar' form.
- Right click on one of the appointments for today's date and click [Delete].
- Validate a popup stating "Are you sure" appears and click [Yes].
- Close out of the 'Scheduling Calendar' form and Navigate to the 'Medical Note' tab.
- Validate the counter for 'Today's Appts/Notes' and 'My Draft Notes' has decreased by one.
- Click [Select Note] and validate there is no row for the deleted appointment date/time.
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Topics
• Medical Note
• NX
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