Skip to main content

Avatar Appointment Scheduling 2024 Monthly Release 2024.00.01 Details

  1. Last updated
  2. Save as PDF

Product Requirements and Recommendations

Avatar Appointment Scheduling required
Avatar PM required
RADplus required
Avatar Cal-PM

2023 Update 24 Summary | User Acceptance Tests
  • File Import
    Users will be able to add/ edit 'Site Holidays' and 'Site Hours of Operation' through 'File Import'
  • File Import
    Users can add/edit 'Site Registration' and 'Time Slots' through 'File Import'.
Included Updates
2, 3, 5, 6, 7, 8, 9, 10, 11, 15, 16, 17, 20, 21, 22, 23
Product Update Description
The options "Site Registration", "Site Registration Time Slots", "Site Registration Site Hours" and "Site Registration Site Holidays" are added to the 'File Import' form.
Topics
• Site Registration • NX
2023 Update 26 Summary | User Acceptance Tests
  • Staff Members Hours and Exceptions - Copy Staff Member Hours
    The 'Select Other Staff Member to Copy Hours From' feature of the 'Staff Members Hours and Exceptions' form is enhanced to provide additional functionality.
Included Updates
2, 3, 5, 6, 7, 8, 9, 10, 11, 12, 13, 15, 16, 17, 20, 21, 22, 23, 25
Required Updates
Avatar Appointment Scheduling 2023 Update 6
Avatar Appointment Scheduling 2023 Update 20
Avatar Appointment Scheduling 2023 Update 25
Product Update Description
The 'Select Other Staff Member to Copy Hours From' feature of the 'Staff Members Hours and Exceptions' form is enhanced to update Staff Hours when repeating the Copy From Other Staff Member Hours and the Staff Hours of the original Source have changed.
Topics
• Staff Members Hours And Exceptions
2023 Update 31 Summary | User Acceptance Tests
  • Appointment Scheduling - Day Program support
    Avatar Appointment Scheduling is enhanced to support the Day Program widget.
    Please note: Avatar PM 2023 Update 152 and Avatar NX Release 2024.01.00 are required for full functionality.
Included Updates
2, 3, 5, 6, 7, 8, 9, 10, 11, 12, 13, 15, 16, 17, 20, 21, 22, 23, 24, 25, 26, 28, 29, 30
Product Update Description
Avatar Appointment Scheduling is enhanced to support the Day Program widget. Please note: Avatar PM 2023 Update 152 is required for the Day Program widget to be available.
Topics
• Scheduling Calendar • NX • myAvatar NX Only • Day Program Attendance
2023 Update 32 Summary | User Acceptance Tests
  • Patient Calendar - Day Program Attendance Placeholders
    Support is added to display Day Program Attendance placeholders on the 'Patient Calendar' in Avatar NX.
    Please note: Avatar PM 2023 Update 152 and Avatar NX Release 2024.01.00 are required for full functionality.
Included Updates
2, 3, 5, 6, 7, 8, 9, 10, 11, 12, 13, 15, 16, 17, 20, 21, 22, 23, 24, 25, 26, 28, 29, 30, 31
Required Updates
Avatar Appointment Scheduling 2023 Update 25
Product Update Description
Support is added to display expected Day Program attendance placeholders on the Patient Scheduling Calendar in NX. Note: The Day Program Widget and Patient Scheduling Calendar are available only in myAvatar NX, and an Avatar NX Release is also needed in order to make full use of the Day Program functionality.
Topics
• Scheduling Calendar • NX • myAvatar NX Only
2023 Update 34 Summary | User Acceptance Tests
  • Staff Waiting Room - 'Display' field
    The 'Display' field is added to the 'Walk-in Clinic/Waiting Room' widget with two available options: * Active Visits * Waiting Room If nothing is selected, clients in the Waiting Room will be displayed by default. When "Active Visits" is selected, clients marked "In Treatment" will display. When "Waiting Room" is selected, clients in the Waiting Room will display.
  • Staff Waiting Room - 'Return to Waiting Room' and 'Close Visit' actions
    The 'Return to Waiting Room' and 'Close Visit' actions are added to the 'Walk-in Clinic/Waiting Room' widget for "Active Visits": * "Return to Waiting Room" gives users the ability to return a client that is currently marked "In Treatment", back to the Waiting Room. * "Close Visit" gives users the ability to remove the client from the list of Active Visits.
  • Waiting Room - 'Use In Treatment Time When Posting the Appointment' registry setting
    The 'Use In Treatment Time When Posting the Appointment' registry setting is added. When set to "Y", the appointment posting process will update the appointment's duration to the total minutes passed when the client is in "In Treatment" status in the Waiting Room.
  • Waiting Room - 'Fields to Include in Walk-in Clinic Registration/Waiting Room' registry setting
    The 'Fields to Include in Walk-in Clinic Registration/Waiting Room' registry setting is added. When set to "1", the 'Req. Pract. Lang' field will be added to the 'Walk-in Clinic Registration/Waiting Room' widget.
  • Waiting Room - Client Information Flyover
    Support is added for a lockable client information flyover in the 'Walk-in Clinic Registration/Waiting Room' and 'Walk-in Clinic/Waiting Room' widgets. The following client information will be displayed, when applicable: * Date of Birth * Age * Primary Diagnosis * Primary Guarantor * Appointment Details
    Please note: RADplus 2024 Update 17, Avatar NX Release 2024.01.00 and Avatar NX 2024.01.02 are required for full functionality.
  • Waiting Room - Place Client in Context
    Support is added for placing a client in context in the 'Walk-In Clinic Registration/Waiting Room' widget.
    Please note: RADplus 2024 Update 17 and Avatar NX Release 2024.01.00 are required for full functionality.
  • Waiting Room - Refresh
    The 'Walk-in Clinic/Waiting Room' and 'Walk-in Clinic Registration/Waiting Room' widgets are updated to only refresh modified data.
    Please note: Avatar NX Release 2024.01.00 is required for full functionality.
  • Scheduling Calendar
    The check-in and check-out processes for 'Scheduling Calendar', 'Front Desk', and the 'Coming In Today' widget are enhanced to check both the 'Financial Class' (Payor dictionary #1000) and the 'System Financial Class' extended dictionary off of 'Financial Class' when determining the self-pay guarantor to use for payment amounts received.
  • Waiting Room - 'Stage' field
    The 'Stage' field is added to the 'Walk-in Clinic Registration/Waiting Room' and 'Walk-in Clinic/Waiting Room' widgets. The 'Stage' field will contain user-defined dictionary values in the '(50105) Stage' dictionary which is added to the 'Appointment Other Tabled Files' file in 'Dictionary Update'.
  • Appointment Scheduling System Defaults - 'Waiting Room Site Code(s)' field
    The 'Waiting Room Site Code(s)' field is added to the 'Appointment Scheduling System Defaults' form. When a site is selected, checked in appointments for this site will display in the Waiting Room.
Included Updates
2, 3, 5, 6, 7, 8, 9, 10, 11, 12, 13, 15, 16, 17, 20, 21, 22, 23, 25, 28, 29, 30, 33
Required Updates
Avatar Appointment Scheduling 2023 Update 5
Avatar Appointment Scheduling 2023 Update 11
Avatar Appointment Scheduling 2023 Update 23
Avatar Appointment Scheduling 2023 Update 33
Product Update Description
The following changes are made for the 'Walk-in Clinic/Waiting Room' and 'Walk-in Clinic Registration/Waiting Room' widgets: 1) The new registry settings 'Fields to Include in Walk-in Clinic Registration/Waiting Room' and 'Use In Treatment Time When Posting the Appointment' are added. 2) The widget logic is updated to only refresh the modified data. 3) The widget logic is modified to select the client in the main context when a row is clicked. 4) The new client information flyover is added to the client's name column. 5) The new field 'Req. Pract. Lang' and the new column 'Stage' are added to the 'Walk-in Clinic Registration/Waiting Room' widget. 6) The new action 'Return to Waiting Room' and the new field 'Display' are added to the 'Walk-in Clinic/Waiting Room' widget. Please note: RADplus 2024 Update #17 and NX upgrade are needed to use the new functionality. 7) The new field 'Waiting Room Site Code(s)' is added to the 'Appointment Scheduling System Defaults' form. In addition, the check-in and check-out processes for 'Scheduling Calendar', 'Front Desk', and the 'Coming In Today' widget are enhanced to check both the 'Financial Class' (Payor dictionary #1000) and the 'System Financial Class' extended dictionary off of 'Financial Class' when determining the self-pay guarantor to use for payment amounts received.
Topics
• NX • Waiting Room • Registry Settings • Diagnosis • Financial Eligibility • Scheduling Calendar • Front Desk
2023 Update 37 Summary | User Acceptance Tests
  • 'Default Staff Schedule Definition' form
    The 'Default Staff Schedule Definition' form is added which gives users the ability to add/edit/delete a default schedule for staff members.
  • 'Assign Schedule to Practitioner' form
    The 'Assign Schedule to Practitioner' form is added which will allow users to assign a default schedule to a staff member which ultimately will create staff appointments based on the configured schedule.
Included Updates
2, 3, 5, 6, 7, 8, 9, 10, 11, 12, 13, 15, 16, 17, 20, 21, 22, 23, 24, 25, 26, 28, 29, 30, 31, 32, 33, 34, 35, 36
Required Updates
Avatar Appointment Scheduling 2023 Update 25
Avatar Appointment Scheduling 2023 Update 35
Product Update Description
Avatar Appointment Scheduling is enhanced to support entering definitions for Staff Default Schedules and the assignment of Default Schedules to Staff Members.
Topics
• Scheduling Calendar • NX • Staff Member Hours and Exceptions • Default Staff Schedule Definition • Assign Schedule To Practitioner
 

Avatar_Appointment_Scheduling_2024_Monthly_Release_2024.00.01_Details.csv