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Included Updates
None
Product Update Description
Avatar Appointment Scheduling 2022 is updated to Avatar Appointment Scheduling 2023
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Topics
• Upgrade
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Front Desk - Adding Location to Payment Entry Only
An issue has been resolved where when attempting to take a payment on Front Desk, on Payment Entry Only an "Invalid Location" error was received once selecting Payment location.
Included Updates
None
Product Update Description
An issue is resolved where an 'Invalid Location' message may appear when checking in an appointment. Additionally, the 'Location' field is added to the 'Payment Entry Only' section of the 'Front Desk' form.
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Topics
• Front Desk
• NX
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Included Updates
None
Product Update Description
The 'GroupMemberAsgmt' web service is added.
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Topics
• Group Member Assignment
• Web Services
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Site Registration - Clinic Hours
The 'Site Registration' form is enhanced to support future Clinic Hours and Waiting Room functionalities.
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Scheduling Calendar - Find New Appointment
The 'Scheduling Calendar - Find New Appointment' form is enhanced to support future Clinic Hours and Waiting Room functionalities.
Included Updates
None
Additional Requirements
Avatar RADplus 2023 Update 28
Avatar NX Release 2023.03.00
Product Update Description
Avatar Appointment Scheduling is enhanced to support Clinic Hours and Waiting Room functionalities. Please note: Avatar RADplus 2023 Update 28 and an Avatar NX Release are required for full functionality.
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Topics
• Site Registration
• Clinic Scheduling
• NX
• Waiting Room
• Scheduling Calendar
• Add New Appointment
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'Staff Members Hours and Exceptions' - Copy Staff Members Hours
The 'Staff Members Hours and Exceptions' form is enhanced to allow copying staff hours from a different staff member. The 'Select Other Staff Member to Copy Hours From' and 'Copy From Other Staff Member Hours' fields are added to support this functionality.
Included Updates
2, 5
Product Update Description
The form 'Staff Members Hours and Exceptions' is enhanced to facilitate copying hours from a different staff member. A new field is added to the form, labeled 'Select Other Staff Member to Copy Hours From' along with a button labeled 'Copy From Other Staff Member Hours'.
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Topics
• Staff Members Hours And Exceptions
• NX
• Staff Member Hours and Exceptions
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Appointment Management - Overbooking
Ensure the ability to overbook appointments when the 'Enable Enhanced Appointment Management Grid' registry setting is enabled.
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Appointment Management - 'Enable Enhanced Appointment Management Grid' registry setting
Ensure the ability to access the 'Appointment Management' grid when the 'Enable Enhanced Appointment Management Grid' registry setting is enabled.
Included Updates
2, 5
Product Update Description
The following errors that may occur in 'Appointment Management' grid are resolved: 1) The error '[UNDEFINED]RemoveCurrentLocks+2^HOAPApptMgmtPro3' that may occur when opening the grid. 2) The error that prevents overbooking the appointment although the user has overbooking access.
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Topics
• Scheduling Calendar
• Appointment Management
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AppointmentScheduling and AppointmentSchedulingV2 Web Service
An issue has been resolved with the WEBSVC.AppointmentScheduling.cls and WEBSVC.AppointmentScheduling V2.cls web services not recognizing the registry setting for 'Allow Zero Duration Appointments'.
Included Updates
None
Product Update Description
An issue is resolved where the Appointment Scheduling web service may not respect the 'Allow Zero Duration Appointments' registry setting.
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Topics
• Update Existing Appointment
• Web Services
• NX
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Site Registration Form - Color Coding
The 'Site Registration' form will be enhanced with future functionality to support capturing color-coding data to use as shading on the appointment card for client-based, group, and staff-only appointments. Each type of appointment will be designated via a separate text field.
New fields added to the Site Registration Form to be used when multiple Sites are being displayed for better user experience:
Client/Staff Appointment Color
Group Appointment Color
Staff-Only Appointment Color
Included Updates
2, 5, 6, 7
Product Update Description
Avatar Appointment Scheduling is prepared for future functionality.
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Topics
• Registry Settings
• NX
• Site Registration
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Included Updates
None
Additional Requirements
Avatar CWS 2023 Update 43
Product Update Description
The 'Default Note Type' field is added to the 'Group Registration' form.
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Topics
• Progress Notes
• Group Progress Notes
• Group Registration
• Query/Reporting
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Included Updates
2, 5, 6, 7
Required Updates
Avatar Appointment Scheduling 2023 Update 5
Avatar Appointment Scheduling 2023 Update 2
Additional Requirements
Avatar NX Release 2023.03.00
Avatar NX Release 2023.06.00.01
Product Update Description
Avatar Appointment Scheduling is enhanced to support 'Walk-in Clinic Registration/Waiting Room' and 'Walk-in Clinic/Waiting Room' widgets.
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Topics
• Scheduling Calendar
• Add New Appointment
• Clinic Scheduling
• Site Registration
• NX
• Waiting Room
• Query/Reporting
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Clients For Today widget
For myAvatarNX only, the 'Clients for Today' widget is revised to improve performance.
NOTE: The NX build 2023.08.00 must also be installed for full functionality of this update. The "Clients For Today" widget won't be affected until the NX build 2023.08.00 is installed.
Included Updates
None
Product Update Description
For myAvatarNX only, internal utilities for populating the 'Clients for Today' list are revised to improve performance.
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Topics
• Widgets
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User Modeled form with Service Documentation - Existing Appointment
An issue has been resolved where the error [UNDEFINED]zDeleteAppointment+53^SYSTEM.AppointmentData.1 *ID can occur when trying to delete an appointment that is attached to a user modeled form with service documentation and the registry setting "Attach Selected Appointment to Service Documentation on Draft" is set to "2".
Included Updates
None
Product Update Description
The error '[UNDEFINED]zDeleteAppointment+53^SYSTEM.AppointmentData.1' that may occur when deleting an appointment with draft Service Documentation attached is resolved.
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Topics
• Modeling
• Scheduling Calendar
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Included Updates
None
Product Update Description
An issue is resolved in the 'Scheduling Calendar' Form (Print Reports Section) - 'Print Appointment Reminder' report where the 'Group' name may overlap into the next row of data.
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Topics
• Scheduling Calendar
• NX
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Mobile CareGiver+ - Cancelled Appointments
The editing of an EVV appointment will be prevented when the appointment is cancelled in the Mobile CareGiver+ application.
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Mobile CareGiver+ - Past Appointments
The ability to edit and delete EVV appointments will be prevented when the appointments are in the past.
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Mobile CareGiver+ - Client Alternate Addresses
The 'Select Address of Service' field is added to the 'Scheduling Calendar', 'Appointment Management', and 'Post Staff Activity Log' forms. The Appointment Scheduling web service is updated accordingly. When a client has active alternate addresses on file in the 'Client Alternate Addresses' form, they will be available for selection in the 'Select Address of Service' field when scheduling appointments, if desired.
Please note: Avatar PM 2023 Update 78 or Avatar Cal-PM 2023 Update 45 and Avatar CareFabric 2023 Update 26 are required for full functionality.
Included Updates
2, 3, 5, 6, 7, 10, 11
Additional Requirements
Avatar PM 2023 Update 78 or Avatar Cal-PM 2023 Update 45
Avatar CareFabric 2023 Update 26
Product Update Description
The following changes are made: 1) The editing of an electronic visit appointment will be prevented when the appointment is canceled in the MobileCaregiver+ application. 2) The deletion of an electronic visit appointment will be prevented when the appointment is in the past. 3) The new field 'Select Address of Service' is added to the 'Scheduling Calendar', 'Appointment Management' and 'Post Staff Activity Log' forms. The appointment scheduling web service is updated accordingly. Please note: Avatar PM 2023 Update #78 (or equivalent) is required to use the new functionality.
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Topics
• Scheduling Calendar
• NX
• 'Coming In Today' widget
• Add New Appointment
• Appointment Management
• Electronic Visit Verification
• Web Services
• Registry Settings
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Included Updates
8
Product Update Description
The WEBSVC.AppointmentSchedulingV2 web service method 'GetAppointments' is updated to support searching by 'Program'.
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Topics
• Add New Appointment
• Web Services
• Scheduling Calendar
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Included Updates
2, 3, 5, 6, 7, 10, 11, 15
Product Update Description
An issue is resolved where the 'number_of_clients' field within the 'SYSTEM.AppointmentData' table may be incorrect.
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Topics
• Appointment Management
• Database Management
• NX
• Group Appointment
• Scheduling Calendar
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Scheduling Calendar - Patient Site Default
Avatar has been enhanced to add a field labeled “Preferred Appointment Site” to the patient demographic forms, including Update Client Data, Admission, Admission (Outpatient), Pre-Admit, Pre-Admit Discharge and Discharge forms where demographics may be updated.
When the Preferred Appointment Site is defined for a selected client, the preferred site will override the site selection when the client is selected while adding a new appointment. If the selected practitioner for the appointment does not have hours scheduled for the site, a warning will be presented to the user with the options to keep the previous site or select a different practitioner. If the user chooses to select a different practitioner, the practitioner field on the appointment details will be cleared, allowing the user to select a different staff member. If the user chooses to keep the previous site, the site will remain unchanged and will not utilize the client’s preferred site. If the client's preferred site is not one of the sites selected upon returning to the Calendar, the user will need to select it to see the appointment.
Included Updates
2, 3, 5, 6, 7, 9, 10, 11, 15, 17
Product Update Description
Avatar Appointment Scheduling is enhanced to support the new 'Preferred Appointment Site' field for clients. Please note: a myAvatar NX update is required for full functionality.
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Topics
• Database Management
• Appointment Management
• NX
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Scheduling Calendar - 'Appointment Details' form
The 'Appointment Date(s) And Time(s)' field in the 'Appointment Details' form is updated to display the day name.
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Scheduling Calendar - Past Appointments
The 'Scheduling Calendar' form is updated to display a warning message when scheduling an appointment in the past.
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Scheduling Calendar form
Ensure the user can create a new client appointment over top of the staff-only block, it should not be permitted to create a second appointment that overbooks the first client appointment.
Included Updates
2, 3, 5, 6, 7, 8, 9, 10, 11, 15, 16, 17
Product Update Description
The following changes are made: 1) Avatar Appointment Scheduling is enhanced to support the new setting 'Always Allow Overbooking' in the 'Service Codes' form. 2) The 'Scheduling Calendar' is modified to display a warning message when the appointment is in the past. 3) The field 'Appointment Date(s)And Time(s)' in the 'Appointment Details' form is modified to display the day name.
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Topics
• Scheduling Calendar
• NX
• Add New Appointment
• Web Services
• Post Staff Activity Log
• Service Codes
• Appointment Management
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Waiting Room - Support for the 'Sort Episodes by Admission Date' registry setting
The 'Walk-in Clinic Registration/Waiting Room' and 'Walk-in Clinic/Waiting Room' widgets are updated to support the 'Sort Episodes by Admission Date' registry setting.
In addition, the 'Undock Widget' button is removed from the 'Walk-in Clinic Registration/Waiting Room' and 'Walk-in Clinic/Waiting Room' widgets.
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The 'Walk-in Clinic Registration/Waiting Room' and 'Walk-in Clinic/Waiting Room' widgets
Ensure the ability to mark a client "In Treatment" in the 'Walk-in Clinic Registration/Waiting Room' and 'Walk-in Clinic/Waiting Room' widgets.
Included Updates
2, 3, 5, 6, 7, 8, 9, 10, 11, 15, 16, 17, 22
Required Updates
Avatar Appointment Scheduling 2023 Update 11
Product Update Description
The following changes are made to the 'Walk-in Clinic Registration/Waiting Room' and 'Walk-in Clinic/Waiting Room' widgets: 1) Support is added for the registry setting 'Sort Episodes by Admission Date'. 2) The error 'An error has occurred while processing your request' that may occur when refreshing the widget is resolved. 3) The 'Undock Widget' button is removed from the widgets.
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Topics
• Scheduling Calendar
• NX
• Waiting Room
• Query/Reporting
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