Pre Admit - Cal-PM

The Pre Admit form allows you to record the demographic, basic physical, and mental health history for a client who has not been admitted into an admission program.

• This form can be used for a facility waiting list, or when a client is given a billable assessment, before it has been determined which treatment program the client will be admitted to.
• Clients entered in this form can be scheduled for services and have services billed for them.
• Clients must not have an active admission episode (no discharge date).
• By default, admissions are not permitted to be processed from the BUILD environment. To enable this functionality, please contact your Netsmart representative.

Note: Only one pre-admission episode may be open at one time. This behavior can be modified via a registry setting (Allow Active Pre-Admits And Admits must be set to 'M').

1. Go to: Avatar PM > Client Management > Episode Management > Pre Admit.
2. In the Select Client screen, enter the client's last name, first name, and sex. Select Search.
   • If the client is already registered, they will appear in the search results.
     • Select the client and choose Select.
     • If the client has previous admissions, the Episode Information pre-display shows. Choose an existing episode or select Add.
   • If the client is not found, Select New Client. The Auto Assign dialog displays.
     • Select Yes to generate a medical record number.
       OR
     • Select No to display the ID Number dialog and enter an ID number.
3. The Facility field displays the facility number.
4. The Episode Number field displays the client's episode number.
5. The Client Name and Sex fields display the client's name and sex, according to existing information or your search terms in the Select Client screen.
6. Enter the client's Date Of Birth.
7. The Age is the client’s age based on the Date Of Birth.
8. Enter the Pre-admit/Admission Date. 
   Note: If appropriate, the date can be changed in the Change Program/Admission Date form.
9. Enter the Pre-admit/Admission Time.
10. Select the Program. Programs are defined as pre-admission in the Program Maintenance form (Program Type field).
11. The Treatment Setting, Treatment Service, and RRG fields display treatment information for the episode, if available.
12. Select the Type Of Admission.
13. For the Admitting Practitioner, enter the practitioner name or ID, and select.
14. Enter the Expected Date Of Admission.
15. For the Scheduled Admitting Practitioner, enter the practitioner name or ID, and select.
16. Enter the client's Social Security Number.
    Note: Access to the Social Security Number field is defined in the User Definition and User Role Definition forms (Social Security Number Access field). The user may be able to:
    • Enter new data for a client, edit and view data.
    • Enter new data for a client, and view data.
    • Enter new data for a client.
17. For the Pre-Admission Diagnosis, enter the diagnosis name or code, and select.
    • Axis I diagnosis codes are available.
    • Diagnosis codes are set up in the RADplus Utilities Diagnosis Table Maintenance form. 
    • Note: The pre-admission diagnosis is not the default billing diagnosis.
18. Select Yes for Ever A Client At This Facility if the client has previously been in the facility.
19. Enter the client's Employer.
20. For the Disposition, select the pre-admission arrangement made for the client.
21. For the Pre-Admission Disposition Details, enter comments associated with the pre-admission.
22. The Team Assignment defaults to a team based on the Program selection (this association is set up in the Team Definition form). The client will be added to the caseloads for members assigned to the selected team.
23. Select Submit.

► Additional Sections

• Demographics
• Pre Admit Clinical Summary
• Pre Admit Comments
• Pre Admit Additional Details

► Registry Settings

• Add Multi-Select Race To Demographics
• Allow Active Pre-Admits And Admits
• Confine Client Lookups To Current Sub-System Code
• Support Alternate Social Security Number
• Support Pseudo Social Security Numbers

► SQL Tables

• SYSTEM.admission_data
• SYSTEM.admission_practitioner
• SYSTEM.admission_preadmit_data
• SYSTEM.episode_history
• SYSTEM.patient_current_demographics
• SYSTEM.patient_demographic_history
• SYSTEM.view_episode_summary_admit
• SYSTEM.view_episode_summary_discharge