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Renew Orders

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Renew orders to extend the order administration date.

Avatar Order Entry -> Order Entry Client Information -> Client Profile / Physicians Orders

  • Discontinued orders and orders requiring validation cannot be renewed. However, expired orders can be renewed if the 'Allow Expired Orders To Be Renewed' registry setting is enabled, and discontinued orders can be renewed if the 'Allow renew of DC'd orders for # of mins' registry setting is enabled.
  • To Do reminders for renewing orders before the expiration date can be sent if the 'Number of Days Before Order Expiration to Send Renew To Do' registry setting is enabled.  
  • Order renewals can be disallowed based on the order type if the Disallow Renew Order Action extended data element for the Order Type dictionary is set to Yes.
  • Avatar Order Entry will not renew discontinued or expired orders if they will be sent to RxConnect. In addition, when myAvatar Order Entry is integrated with RxConnect, the Reviewing Practitioner Who Is Not Enrolled field is hidden. This change supersedes any registry settings that might otherwise control these fields.
  • The facility can control when the Renew order action can take place by using the Renew Orders From Renew Effective Date Or From Pre-Existing Order Stop Date registry setting. This setting adds the indicated number of days/hours/minutes to either the on-screen Effective Date and Effective Time or to each order's pre-existing Stop Date and Stop Time. If this registry setting is not used, the on-screen Effective Date and Time are used.

Prerequisites:

  1. In the Select Client screen, enter the client name or ID and select. Click Select.
  2. In the Renew/DC/Val section, select the order entry source.
  3. For the Delayed Entry field, select if the order is delayed. If the client has been discharged it is recommended the order be delayed. Delayed orders are filed after the order has been given to a client.
  4. In the Order Action field, select Renew. Fields associated with renewing an order display.
  5. Click Display Order List / Select Order(s) to Review to display the Order Entry Client Profile Order List/Selection screen. Choose the orders and click Ok. Multiple orders can be selected.
  6. Click Display Details of Selected Order(s) to view the Client Profile - Order Details report for the selected orders. This report includes the order type, episode, and treatment setting for each order.
  7. If appropriate, click Re-Screen Order to perform clinical screening on the order. The order is screened against active orders for the client. If potential problems are detected, a message displays. The Re-Screen Order button is enabled when the 'Clinical Screening Feature Available' registry setting is used and at least one of the selected orders is a pharmacy-type order.
  8. In the Reviewing Practitioner field, enter the reviewing practitioner name or ID and select. The Reviewing Practitioner field is populated with the staff member associated with the user if Yes was selected for the Use Staff Member As Ordering Practitioner field in the Order Entry User Definition form.
  9. If the practitioner is not enrolled in the facility, enter the practitioner name in the Reviewing Practitioner Who Is Not Enrolled field. Practitioners are enrolled in the Practitioner Enrollment and Practitioner Enrollment (Brief) forms of myAvatar PM.
  10. In the Review Date and Review Time fields, enter the date and time the order was renewed.
  11. In the Effective Date and Effective Time fields, enter the order effective start date and time. This is the first date and time the order is given to the client. The effective date can be set to a future or past date, but it cannot be prior to the original order's start date.
  12. In the Renew/DC/Val. Reason Code field, select the renew reason code.
  13. In the Renew/DC/VAl. Reason Text field, enter an explanation for the reason for renewing the order.
  14. If the Make Order(s) Open Ended field is enabled through the 'Allow Open-Ended Orders' registry setting, select whether to make the order open ended.
  • Open-ended orders have no duration or stop date.
  • In the Order Code Setup form, selecting Yes for the Allow Open-Ended Orders field will also enable the Make Order(s) Open Ended field.
  1. If the order is not open ended, in the Renew For XXX Days field enter the number of days the order will be renewed. If the 'Support Duration In Hours/Minutes' registry setting is enabled, the 'Renew For XXX Hours' and 'Renew For XXX Minutes' fields display for specifying the order duration in any combination of days, hours, and/or minutes.
  2. In the New Stop Date and New Stop Time fields, enter the new stop date and stop time for the order.
  3. In the Print Notification(s) field, select Yes to print the order notification.
  4. If the order entry source has the Require Read-Back Confirmation extended dictionary set to 'Yes,' the Confirmation: This Order Was Read Back To The Ordering Practitioner field displays. Select Yes if the order was read back to the ordering practitioner.
  5. Click File Data or File Data And Print Order.

► Registry Settings