"Handing Out" Of "Unassigned Doses" For Billing
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
- Turnstiles [EDIT]
- Facilities Listing by Program
- FrontDeskCheckIn
- Medication Dispensing
- Dispense
- Confirm Dose(s) to Dispense
- Client Search
- myAM Dosing History [VIEW]
- Medication Administered (Meth) [VIEW]
- Job Titles [EDIT]
- Billing Batches Management
- FinanceClaims
- Claim 2.0 [EDIT]
Scenario 1: Unassigned Dosing - Validating Handing Out Doses Assigns A Facility And Program To The Dose
Specific Setup:
- At least one facility that allows dispensing is configured.
- The Unassigned Doses feature is configured and enabled.
- Unassigned Doses exist that have the same amount as the client medication order that will be used.
- At least one client that has an amount on the medication order that matches the Unassigned Dose amount.
Steps
- Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
- Click the "Dispensing" button.
- Validate the "Facility" value on the upper right side of the page.
- Validate the Unassigned Dose exists for the amount the client will receive
- Validate the access code is available.
- Select the client to be used.
- Click the dispense button for the client.
- Validate the Unassigned Dose dialog displays.
- Enter the code for the dose to be given.
- Validate the record is updated to indicate the dose is "Taken".
- Exit out of the Dispensing Screen.
- Navigate to "Client > Client Information > Health Information > myAM Dosing History".
- Select the client that was dispensed to in the precondition.
- Select the row that has the proper "Medication", "Dose Date" and "Date/Time Administered".
- Validate the "Program Providing Service" matches the program the client is enrolled in.
- Validate the "Facility Providing Service" matches the facility that appeared on the "Dispensing Screen".
Scenario 2: Unassigned Dosing - Validating Handing Out Doses Assigns The Facility And Program Of Where The Dose Was Dispensed - Dispensing At Alternative Facilities
Specific Setup:
- At least two facilities exist that can dispense medications.
- The first facility will be the facility the client belongs to. This will be called "Homefacility" in this example.
- The second facility will be the facility the client does not belong to. This will be called the "Guestfacility" for this example.
- The workstation being used will be configured for the "Guestfacility".
- The job title of the staff is configured to allow dosing at other facilities.
- The Unassigned Doses feature is configured and enabled.
- Unassigned Doses exist that have the same amount as the client medication order that will be used.
- At least one client that has an amount on the medication order that matches the Unassigned Dose amount.
Steps
- Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
- Click the "Dispensing" button.
- Validate the "Facility" value on the upper right side of the page indicates it is the "Guestfacility".
- Mount the inventory that is needed.
- Validate the Unassigned Dose exists for the amount the client will receive.
- Validate the access code is available.
- Select the client to be used.
- Validate the client is found and there is an icon on the left that looks like a suitcase.
- Click the dispense button for the client.
- Validate the Unassigned Dose dialog displays.
- Enter the code for the dose to be given.
- Validate the record is updated to indicate the dose is "Taken".
- Exit out of the Dispensing Screen.
- Navigate to "Client > Client Information > Health Information > myAM Dosing History".
- Select the client that was dispensed to in the precondition.
- Select the row that has the proper "Medication", "Dose Date" and "Date/Time Administered".
- Validate the "Program Providing Service" matches the program the client is enrolled in.
- Validate the "Facility Providing Service" matches the facility that appeared on the "Dispensing Screen".
Scenario 3: Opioid Treatment Program Billing - Validate Unassigned Doses That Are Handed Out Generate Claims
Specific Setup:
- OTP Medicare Payer has been configured with Dispensation.
- A client exists that was handed out "Unassigned Doses" for the previous week.
- Medication associated with Rate has been dispensed for Clinic and Take Home doses.
- Qualifying Service Events have been performed.
Steps
- Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
- Click "New Run" and "Start New Billing Run".
- Select "Submitter" associated with "Payer" from preconditions.
- Set "Run Description" and set "From Date" to the prior Monday.
- Set "Through Date" to the prior Sunday.
- Check "Receiver" and click "Proceed".
- Select the client that had an Unassigned Dose handed to them.
- Upon completion of "Billing Execution Interval",
- Validate the claims are generated for that client.
- Validate the claim amount contains the correct rate amount.
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Topics
• Dispensing
• Finance
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ECS-60905
Summary
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Details
11.0.0125, 11.0.0075.05, 11.0.0050.08, 11.0.0100.03
DeviceHub 2.0.8.0 Version Release And Staff ID Assigned To Dispensing Record
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
- FrontDeskCheckIn
- Medication Dispensing
- Dispense
- Override Take Home Limit
- Report Selection Picklist
- Report Parameters PickList
- All Clients With Security for Reports
- Dispensing Activity by Client
- Agency [EDIT]
- Dispense Labels (Custom)
- Client Personal Information [EDIT]
- Select File for Upload
- Scan Document
- Client Search
Scenario 1: "Device Hub 2.0.8.0" - Validate "Device Hub 2.0.8.0" Is Required
Specific Setup:
- The current System is on a build less than 11.0.0125.
- The Device Hub 2.0.8 has been installed. (for example testing in non-Production environments).
Steps
- Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
- Click the "Dispense" Button.
- Validate a message box displays indicating "Installed Device Hub version : 2.0.8.0 is not supported for this functionality. Please contact your system administrator if you believe this needs to be corrected."
- Click the "Continue" button.
- Validate the "Facility" is blank.
- Exit the Dispensing Screen.
Scenario 2: Dispensing - Validate Staff Is Assigned Correctly With Multiple Workstation Sessions Open
Specific Setup:
- At least two users are available to log into the system. These users will be referred to as "User1" and "User2"
- Each user will open a new window using the same browser. Each window will be referred to as "Window1" and "Window2".
- The session time out feature is set to a known value.
- Both users will be using the same workstation.
- A client to dispense to.
Steps
- Log into the system with "User1" in "Window1".
- Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
- Click the "Dispense" button.
- Wait until the session time out has been exceeded for "User1" in "Window1".
- Have "User2" open "Window2".
- Log into the system.
- Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
- Click the "Dispense" button.
- Wait until the session time out has been exceeded for "User2" in "Window2".
- Select "Window1", this will have the "dispense" form open.
- Select a client.
- Dispense the client.
- Navigate to "Reports > myAM Reports > Dispensing > Dispensing Activity by Client".
- Enter the dates for when the "dispense" occurred
- Select the report.
- Preview the report.
- Validate the "Dispensed By" staff displays "User1".
Scenario 3: Dispensing - Validate Take Home Labels Display Staff In "Dispensed By" Field
Specific Setup:
- At least two users are available to log into the system. These users will be referred to as "User1" and "User2"
- Each user will open a new window using the same browser. Each window will be referred to as "Window1" and "Window2".
- The session time out feature is set to a known value.
- Both users will be using the same workstation.
- A client to dispense to.
- The custom labels are configured for the system and the "Dispensed By" field is on the label.
Steps
- Log into the system with "User1" in "Window1".
- Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
- Click the "Dispense" button.
- Wait until the session time out has been exceeded for "User1" in "Window1".
- Have "User2" open "Window2".
- Log into the system.
- Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
- Click the "Dispense" button.
- Wait until the session time out has been exceeded for "User2" in "Window2".
- Select "Window1", this will have the "dispense" form open.
- Select a client.
- Dispense the client.
- Validate the label displays the "User1" staff name in the "Dispensed By" field.
- Navigate to "Reports > myAM Reports > Dispensing > Dispensing Activity by Client".
- Enter the dates for when the "dispense" occurred
- Select the report.
- Preview the report.
- Validate the "Dispensed By" staff is "User1" for that dispense.
Scenario 4: DeviceHub 2.0.8.0 - Validate Scanning Functions
Specific Setup:
- DeviceHub 2.0.8 is installed.
- Scanner is connected to workstation.
- A form is configured to upload a file.
Steps
- Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
- Click the "Dispense" button.
- Navigate to form configured for uploads.
- Upload the file.
- Validate the upload is successful.
- Do a single page scan.
- Validate the single page scan functions and uploads.
- Do a multi page scan
- Validate the multi-page functions and uploads.
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Topics
• Dispensing
• Setup
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Report - "Inventory Reconciliation"
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
- Report Selection Picklist
- NX Report Processor
- Medication Dispensing
- Prepour
- FrontDeskCheckIn
- Alert
- Dispense
- Spill/Destroy
- Spill/Destroy Dose
Scenario 1: Inventory Reconciliation Report - "Destroyed In Vault" and "Prepoured In Vault"
Specific Setup:
- Medication item that has been "Destroyed".
- Medication that can be "Prepoured".
- User has access to Reports module.
Steps
- Navigate to "Reports > myAM Reports > Dispensing > Inventory Reconciliation".
- Set the desired "From Date", "Through Date" and "Report Selection".
- Click the "Preview" button.
- Validate output contains desired information within the "Destroyed In Vault" and the "Prepoured In Vault" fields.
- Click the "Close" button.
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Topics
• myAM
• Reports
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Container Transfers
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
- Dispense - Inventory Transfer [Add]
- Taskbar > Attendance Check In/Out > Check In/Out > Front Desk Daily Check In
- Medication Dispensing - Inventory
- Inventory Container (Non Empties)
- Inventory Container By Inventory Type
- Agency > Inventory Management > Container Management > Container Transactions
- Inventory Container
- Agency > Inventory Management > Container Management >Container Transactions
Scenario 1: Dispensing - Transferring Container - Validate Decimal Values Function With Partial Amounts Transferred
Specific Setup:
- At least two containers of decimal value inventory exist.
- The first container will be named "From1". The second container will be named "To1".
- The values of the amounts in the containers are known.
Steps
- Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
- Click the "Dispense" button.
- Click the "Transfer Inventory" button.
- Select the "from" container. In this example "From1".
- Validate the "Amount Before Transfer" is the correct amount. Example 228.0.
- Select the "Container to Transfer To" look up search button.
- Select the "To" container. In this example "To1".
- Enter value with decimals greater than the "Amount Before Transfer". Example 229.5.
- Validate a check mark exists in the field "Is The Container Being Transferred From Empty?
- Enter a reason in the "Reason For Emptying Bottle With A Non-Zero Amount".
- Select "Save".
- Validate a message box displays. It will indicate an adjusting amount will be made to the "From" container. In this example "1.5" will be the amount.
- Continue the process.
- Navigate to "Agency > Inventory Management > Container Management > Container Transactions".
- Search and select the "from" container. In this example "From1".
- Validate the amount remaining is zero and the status is empty.
- Select the container.
- Validate an "Adjustment" exists for the date of the transaction with the correct amount. In this example "1.5".
- Validate there is a "Transfer From This Container" entry amount entered. In this example 229.5.
- Select the "Inventory Container" button.
- Search and select the for the "to" container. In this example "To1".
- Validate for the date of the transaction there is a "Transaction Type" of "Transfer To This Container".
- Validate the amount is equal to the amount transferred. In this example 229.5.
Scenario 2: Dispensing - Transferring Container - Validate Whole Numbers Function With Partial Amounts Transferred
Specific Setup:
- At least two containers of decimal value inventory exist.
- The first container will be named "From1". The second container will be named "To1".
- The values of the amounts in the containers are known.
Steps
- Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
- Click the "Dispense" button.
- Click the "Transfer Inventory" button.
- Select the "from" container. In this example "From1".
- Validate the "Amount Before Transfer" is the correct amount. Example "228".
- Select the "Container to Transfer To" look up search button.
- Select the "To" container. In this example "To1".
- Enter value greater than the "Amount Before Transfer". Example "229".
- Validate a check mark exists in the field "Is The Container Being Transferred From Empty?".
- Enter a reason in the "Reason For Emptying Bottle With A Non-Zero Amount".
- Select "Save".
- Validate a message box displays. It will indicate an adjusting amount will be made to the "From" container. In this example "1" will be the amount.
- Continue the process.
- Navigate to "Agency > Inventory Management > Container Management > Container Transactions".
- Search and select the "from" container. In this example "From1".
- Validate the amount remaining is zero and the status is empty.
- Select the container.
- Validate an "Adjustment" exists for the date of the transaction with the correct amount. In this example "1".
- Validate there is a "Transfer From This Container" entry amount entered. In this example "229".
- Select the "Inventory Container" button.
- Search and select the for the "to" container. In this example "To1".
- Validate for the date of the transaction there is a "Transaction Type" of "Transfer To This Container".
- Validate the amount is equal to the amount transferred. In this example "229".
- Redo the test entering a value less than what contains in the container.
- Validate the proper prompts display.
- Validate the transactions for the inventory display correctly.
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Topics
• Dispensing
• Inventory
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